Procurement Services

Procurement Objectives:

The fundamental objective of the procurement function is to provide operating departments and schools with the goods/services needed in the right quality and quantity, in an efficient and effective manner.
It is our objective to promote procurement processes and decisions which are consistent with the ethical and strategic objectives of the Board, including: preservation of the natural environment; waste reduction and recycling; cooperative purchasing, where beneficial; the support of local and Canadian business and industry when possible (provided that the requirements of any applicable international or inter-provincial trade agreements are not compromised).

Principles which the Board advocates include:

To be responsible for the acquisition and disposal of goods and/or services required by the Board. Promotion of the most cost effective and efficient use of Board funds by the attainment of optimum quality, quantity, price, delivery and performance. Use of professional purchasing practices to obtain the most competitive offers from the most responsible and responsive vendors. Promotion of the acceptance of bids based on the total acquisition cost rather than the lowest bid received, wherever possible. Delegation to the appropriate level of authority to enable the Board to meet service requirements in a timely manner. Assessment of the total project cost and/or the total aggregate value of the goods and/or services prior to determining the appropriate procurement process. Assurance that employees who are responsible for the requisitioning and purchasing of goods and/or services are accountable for their actions and decisions.

Notice of Participation

The Waterloo Catholic District School Board intends to participate in one or more procurements conducted by the following group purchasing organizations between April 2024 to April 2025, for indefinite term projects, annual and multi-year agreements.

For further information regarding the group purchasing organizations please review the organizations website.

Ontario Education Collaborative Marketplace

Grand River Cooperative Procurement Group

Kinetic GPO

Ministry of Public and Business Service Delivery – Supply Ontario

Canoe Procurement Group of Canada

Contact us:

Procurement Services will be happy to address any inquiries and will respond within 1 business day. Please email purchasing@wcdsb.ca

Manager, Procurement Services

-Amanda Asher –

Management of Procurement and Administrative Services. Responsible for Tenders/RFQ’s/RFP’s/leases for commodities and services relating to information technology, telephony, copiers, general supplies and services. Vendor management. Customer Service program.

Email: Amanda.Asher@wcdsb.ca
Phone: 519-578-3660   Ext. 2323

Procurement Officer

-Stephen Butterworth –

Responsible for Tenders/RFPs/RFQs for commodities and services relating to facility operations/services, architectural, engineering, technology education, furniture, equipment and drapery. Contract management and the monitoring and evaluation of vendor performance.

Email: Stephen.Butterworth@wcdsb.ca
Phone: 519-578-3660 Ext. 2500

Procurement Officer

-Karl Nana Payong –

Responsible for procurement of commodities and services relating to consumable supplies and the management of the Board’s Purchasing Visa Card Program. Contract management and the monitoring and evaluation of vendor performance.

Email: Karl.NanaPayong@wcdsb.ca
Phone: 519-578-3660 Ext. 2550

Procurement Clerk

– Julie Sommerville –

The Supply Services Clerk supports our clients with general inquiries, online ordering issues, vendor questions and staff training. Coordinates all PPE ordering

Email: Julie.Sommerville@wcdsb.ca
Phone:519-578-3660 Ext 2522

Reception

-Heather Jones-

Reception, CEC office supply and paper orders, external courier, CEC phone list, voicemail resets.

Email: Heather.Jones@wcdsb.ca
Phone: 519-578-3660   Ext. 0

Print Shop Technician

-Raymond Ma-

Printing for the Board Office, Adult Education and Schools

Email: Raymond.ma@wcdsb.ca
Phone: 519-578-3660   Ext. 2229

Mail Clerk

-Rob Lavigne-

Delivery and sorting of external mail, internal courier envelopes and supplies.

Email: Rob.Lavigne@wcdsb.ca 
Phone: 519-578-3660

The Waterloo Catholic District School Board will advertise all tendering opportunities exclusively on the Bids and Tenders tendering service. Vendors can view bid opportunities by visiting https://wcdsb.bidsandtenders.ca/.  The Board will no longer be publishing bid opportunities in local newspapers or compiling a bidders list. For more information about business opportunities with the Waterloo Catholic District School Board please contact Purchasing Services at: purchasing@wcdsb.ca

Vendors interested in bidding on current or future procurement opportunities are required to have a current bids&tenders account. It will be a Vendor’s responsibility to be aware of these opportunities and put forth a submission accordingly.

To create a bids&tenders account, please click here. If you require any further information on creating an account, try the resources found here.

For any questions or concerns regarding your bids&tenders account, please contact the bids&tenders support team at support@bidsandtenders.ca or 1-800-594-4798.

WCDSB Purchase Order Terms and Conditions

Ontario Broader Public Sector

Goal: To ensure an ethical, professional and accountable BPS supply chain.

I. Personal Integrity and Professionalism

Individuals involved with Supply Chain Activities must act, and be seen to act, with integrity and professionalism. Honesty, care and due diligence must be integral to all Supply Chain Activities within and between BPS organizations, suppliers and other stakeholders. Respect must be demonstrated for each other and for the environment. Confidential information must be safeguarded. Participants must not engage in any activity that may create, or appear to create, a conflict of interest, such as accepting gifts or favours, providing preferential treatment, or publicly endorsing suppliers or products.

II. Accountability and Transparency

Supply Chain Activities must be open and accountable. In particular, contracting and purchasing activities must be fair, transparent and conducted with a view to obtaining the best value for public money. All participants must ensure that public sector resources are used in a responsible, efficient and effective manner.

III. Compliance and Continuous Improvement

Individuals involved with purchasing or other Supply Chain Activities must comply with this Code of Ethics and the laws of Canada and Ontario. Individuals should continuously work to improve supply chain policies and procedures, to improve their supply chain knowledge and skill levels, and to share leading practices.