Purchasing Services

Purchasing Objectives:

The fundamental objective of the procurement function is to provide operating departments and schools with the goods/services needed in the right quality and quantity, in an efficient and effective manner.
It is our objective to promote procurement processes and decisions which are consistent with the ethical and strategic objectives of the Board, including: preservation of the natural environment; waste reduction and recycling; cooperative purchasing, where beneficial; the support of local and Canadian business and industry when possible (provided that the requirements of any applicable international or inter-provincial trade agreements are not compromised).

Principles which the Board advocates include:

To be responsible for the acquisition and disposal of goods and/or services required by the Board. Promotion of the most cost effective and efficient use of Board funds by the attainment of optimum quality, quantity, price, delivery and performance. Use of professional purchasing practices to obtain the most competitive offers from the most responsible and responsive vendors. Promotion of the acceptance of bids based on the total acquisition cost rather than the lowest bid received, wherever possible. Delegation to the appropriate level of authority to enable the Board to meet service requirements in a timely manner. Assessment of the total project cost and/or the total aggregate value of the goods and/or services prior to determining the appropriate procurement process. Assurance that employees who are responsible for the requisitioning and purchasing of goods and/or services are accountable for their actions and decisions.

Contact us:

Purchasing Services will be happy to address any inquiries and will respond within 1 business day. Please email purchasing@wcdsb.ca

Manager,Purchasing Services

-Jeff Admans 

Management of Purchasing and Administrative Services. Responsible for Tendors/RFQ’s/RFP’s/leases for commodities and services relating to information technology, telephony, copiers, general supplies and services. Vendor management. Customer Service program.

Email: Jeff.Admans@wcdsb.ca
Phone: 519-578-3660   Ext. 2323

Purchasing Officer

-Stephen Butterworth –

Responsible for Tenders/RFPs/RFQs for commodities and services relating to facility operations/services, architechtural, engineering, technology education, furniture, equipment and drapery. Monitor/evaluate vendor performance.

Email: Stephen.Butterworth@wcdsb.ca
Phone: 519-578-3660 Ext. 2500

Purchasing Analyst

-Amanda Asher –

Procurement Analysis, Purchasing Visa Card Management, Coordination of supply management functions, Client support relating to procurement, telephone contracts and services.

Email: Amanda.Asher@wcdsb.ca
Phone: 519-578-3660 Ext. 2550

Supply Services Clerk

– Rachel Ryan –

First point of contact for issues relating to telephones, cell phones and PA systems. The Supply Services Clerk also supports our clients with general inquiries, online ordering issues, vendor questions and copiers.

Email: Rachel.ryan@wcdsb.ca
Phone:519-578-3660 Ext 2522


-Filomena Cunha-

Reception, CEC office supply and paper orders, external courier, CEC phone list, voicemail resets.

Email: Filomena.Cunha@wcdsb.ca
Phone: 519-578-3660   Ext. 0

Print Shop Technician

-Raymond Ma-

Printing for the Board Office, Adult Education and Schools

Email: Raymond.ma@wcdsb.ca
Phone: 519-578-3660   Ext. 2229

Mail Clerk

-Rob Lavigne-

Delivery and sorting of external mail, internal courier envelopes and supplies.

Email: Rob.Lavigne@wcdsb.ca 
Phone: 519-578-3660

Please Read How to Sell Your Goods And Services to the WCDSB

Effective April 1, 2010, the Waterloo Catholic District School Board will advertise all tendering opportunities exclusively on the Biddingo tendering service. Vendors are requested to register online at http://www.biddingo.com/wcdsb. Vendor registrations are subject to review and approval.  Approved vendors will be eligible to receive bid notifications and automated email alerts from the Biddingo service. The Board will no longer be publishing bid opportunities in local newspapers or compiling a bidders list. For more information about business opportunities with the Waterloo Catholic District School Board please contact Purchasing Services at: purchasing@wcdsb.ca

WCDSB Purchase Order Terms and Conditions

Ontario Broader Public Sector

Goal: To ensure an ethical, professional and accountable BPS supply chain.

I. Personal Integrity and Professionalism

Individuals involved with Supply Chain Activities must act, and be seen to act, with integrity and professionalism. Honesty, care and due diligence must be integral to all Supply Chain Activities within and between BPS organizations, suppliers and other stakeholders. Respect must be demonstrated for each other and for the environment. Confidential information must be safeguarded. Participants must not engage in any activity that may create, or appear to create, a conflict of interest, such as accepting gifts or favours, providing preferential treatment, or publicly endorsing suppliers or products.

II. Accountability and Transparency

Supply Chain Activities must be open and accountable. In particular, contracting and purchasing activities must be fair, transparent and conducted with a view to obtaining the best value for public money. All participants must ensure that public sector resources are used in a responsible, efficient and effective manner.

III. Compliance and Continuous Improvement

Individuals involved with purchasing or other Supply Chain Activities must comply with this Code of Ethics and the laws of Canada and Ontario. Individuals should continuously work to improve supply chain policies and procedures, to improve their supply chain knowledge and skill levels, and to share leading practices.