Expense Rules – APS010

Reviewed/Revised: November 2025

PURPOSE

This AP memo outlines the expense rules and procedures in place for travel, expenses, meals, and refreshments. As
stewards of taxpayer dollars, it is imperative that all employees align their practices with this AP to ensure their
decisions and actions are transparent and meet ratepayer’s expectations for restraint and accountability.
The expense rules are based on four key principles:

A) Accountability
School boards are accountable for public funds used to reimburse travel, meal, and hospitality expenses. All
expenses must support business objectives.

B) Transparency
School boards are transparent to all stakeholders. The rules for incurring and reimbursing travel, meal, and hospitality
expenses are clear, easily understood, and available to the public.

C) Value for Money
Taxpayer dollars are used prudently and responsibly. Expenses for travel, meals, accommodation and hospitality
must be necessary and economical with due regard for health and safety.

D) Fairness
Legitimate authorized expenses incurred during the course of the business of an organization are reimbursed.