Committee of the Whole Board Meeting

Monday, March 6, 2023 – Meeting Agenda Package

Regular Public Board Meeting

Monday, March 27, 2023 — Meeting Agenda Package


2023-24 School Year Calendar

The 2023-24 School Year Calendar was approved in a brief Special Meeting of the Board of Trustees held preceding the regular Committee of the Whole Board meeting on March 6, 2023.

Ontario Regulation 304 provides that school boards are required to prepare, adopt, and submit to the Minister the school year calendar(s) to be followed by the schools in their jurisdiction for the subsequent school year.

School Boards are required to identify a minimum of 194 school days between September 1, 2023 and June 30, 2024, of which a minimum of 4 and a maximum of 7 days may be identified as PD days. Three of these must be for Ministry priorities.

The remaining school days shall be instructional days. Boards may designate up to ten instructional days as examination days. Each school year calendar must be accompanied by a general outline of the activities to be conducted on PA days.

The minimum number of instructional days is 187.

  • The first day of the 2023-24 school year will be Tuesday, September 5, 2023.
  • The last day of the school year will be June 28, 2024
  • The last day of school in December will be December 22, 2023 and the first day of school in the new year is January 8, 2024.

Note: Christmas Break takes place between December 25, 2023 and January 5, 2024

The report is available beginning on page 4 via this link: Meeting Agenda Package

Adult Education Update

For more than 35 years, St. Louis Adult Learning & Continuing Education Centres has responded to the local and changing needs of learners within and outside of our Board. In addition to responding to the steady flow of inquiries and referrals from community service providers, employers, and employment agencies, WCDSB and St. Louis have demonstrated an ongoing commitment to supporting adults to:

  • Earn secondary school credits toward an OSSD
  • Develop literacy and basic skills
  • Gain practical employment skills training
  • Improve English Language proficiency

The report presented on March 6 2023 covered the following key areas:

  • Secondary School Credits (SSC)
  • Personal Support Worker (PSW)
  • Hairstyling / Barbering
  • Culinary Arts
  • Core Essentials – Literacy and Basic Skills (LBS)
  • English Language Programs (Language Instruction for Newcomers to Canada – LINC and English as a Second Language – ESL)
  • Childminding (Care for Newcomer Children – CNC) and Licensed Child Care
  • International Languages – Elementary (IL)
  • Literacy & Numeracy, Continuing Education

2021-2022 St. Louis Programs – Overall Notable Highlights

  • Balanced a range of program delivery modalities based on student, facility and program needs and COVID-19 protocol implications
  • Sought out and created professional development opportunities for staff with an intentional focus on Mental Health, Equity, Inclusion and Diversity, the ‘Thinking Classroom,’ and Online and Remote Teaching and Learning skills and strategies
  • Underwent an audit of all registration processes with the goal of streamlining and improving processes, workflow, and data management
  • Developed first iteration of a School Improvement & Equity Plan (SIEP) for some of the programs at St. Louis
  • Continued with an extensive two-year renovation at Main Campus (2020-2022) that saw improvements throughout all classrooms, offices, student service spaces, corridors, and many structural aspects of the campus. The results have been motivating for students and staff throughout the building
  • Created a school community art project to highlight diversity and inclusion. A cross section of students and staff at each campus and within each program worked together to produce a school community mural to be unveiled in 2023

The report is available beginning on page 9 via this link: Meeting Agenda Package

Update on Student Equity Engagement Council

With the creation of the Student Equity Engagement Council (SEEC), we are promoting higher-order student voice, involvement, and engagement. This means students are engaging in projects and activities that are initiated by students, but the decision making is shared among students and adults. Ultimately, students use their voice in partnership with adults, and take the lead when feasible, as they engage in community action that benefits their school community.

We hope each school will have its own SEEC (or version of it). In elementary schools, it will consist of students in grades 6, 7, and 8 with at least one teacher/staff member serving as an advisor. In secondary schools, it will consist of students in grades 9 through 12 with again at least one teacher/staff member serving as an advisor.

While we want students to shape the councils and ultimately be the leaders of the councils, we do want students to engage in the following mandate:

  1. Explore issues of inequity and exclusion within their school
  1. Engage in education activism and promote multiculturalism, gender, and sexuality equity, anti-racism, antibias, anti-oppression in schools (e.g., creating videos, pamphlets, educational opportunities for students)
  1. Work throughout the school year with administrators to minimize these inequities and exclusions
  1. Work with the Board researcher to assess their work and their impact on their individual school communities

Over the next year, we hope to increase the number of SEECs by 10%. The Equity System Navigator will work with schools to develop their SEEC programs. This year, he attends all of St. David Catholic Secondary School SEEC meetings to participate in an exemplary model. The Senior Manager of Equity occasionally attends the Lights Out (the SEEC equivalent) at St. Benedict Catholic Secondary School. This group is also doing exemplary work. Ultimately, our hope is students from SEEC come to a board-wide conference to share their work with each other sometime in the next year.

The report is available beginning on page 24 via this link: Meeting Agenda Package

Parent Engagement Update

Ontario’s parent engagement policy recognizes many different forms of parent engagement, and that each is an important contributor to student and school success. Within the policy, parent engagement includes:

  • Providing a positive learning environment at home, actively working with children to support what they are learning in school, and making learning an important part of the day
  • Having productive conversations with teachers so that there is clear communication between the school and the home
  • Becoming involved in school activities and volunteering to help with school events, trips, and other activities
  • Participating in School Councils at the school level and Parent Involvement Committees at the board level to provide perspective

The WCDSB has continually focused on supporting the partnership between home and school to meet the variou