Coordination of Services with Other Agencies or Ministries

WCDSB has a protocol for partnerships with external agencies that is outlined in the Administrative Procedures Memorandum APC 026. It "establishes the parameters and procedures governing educational partnerships with community and government organizations/agencies to support student engagement and success in collaboration with schools and staff within the Waterloo Catholic District School Board" (taken from APC 026).

This protocol is based on Ministry of Education Policy/Program Memorandum PPM 149 as well as other documents and allows for provision of services by regulated health professionals, regulated social service professionals and paraprofessionals in the schools.

To view WCDSB's Educational Partnership Administrative Procedures Memo 026 please use the following link:

There are a number of specific processes in place for the coordination of services for students with special education needs making the transition from home, preschool or a provincial school to our schools. WCDSB works in partnership with a number of community agencies in order to coordinate the delivery of services and to provide seamless transitions, for students in our schools.

Please also see the Student Transitions section and the Special Education Programs section of the WCDSB Special Education website for more information.

Coordination of services for students in WCDSB is provided using protocols such as:

  • Preschool Transition to School for children with special needs in preschool placements and early childhood education programs through the Child Care Special Needs Resourcing Partnership. This includes children with more complex needs as well as those coming from preschool speech and language services. Parents are involved in the transition planning and attend a case conference if required, usually held in the spring prior to their child's entry into school.
  • Connections for Students Program for transition of Students with Autism in publically funded Autism intervention programs to school. This program occurs at a set interval prior to and after a student is discharged from their Autism intervention program (publically funded programs only). See the Transitions Section of the Special Education website for more information.
  • Preschool programs for students who are Deaf (where the term Deaf is taken to mean that the student has no hearing and where they cannot be aided and/or the parents do not choose an oral approach), the student is referred to E.C. Drury School in Milton by the WCDSB educational audiologist. Students that are 2 years of age and hard of hearing are referred to the board audiologist by family doctors or an audiologist. Home instruction is provided by an Itinerant Teacher of the Deaf and Hard of Hearing on a weekly basis or the student is referred to E.C. Drury Provincial School for support.
  • Care, Treatment And Correctional Programs School personnel including WCDSB senior administration, and WCDSB staff such as social workers, school principal and/or guidance counsellor are informed by partner agencies regarding students entering our system from a care, treatment and correctional program. With parental consent and participation, discharge case conferences are held and plans are developed and shared to ensure a positive transition for the student's entry or re-entry into school. Appropriate WCDSB staff meet on a regular basis with staff from Care, Treatment and Correctional Programs (e.g., Young Adult Program, KidsLink, Lutherwood, Family and Children's Services) to share program goals, provide updates, coordinate program transfers, and to ensure effective communication and care for the student.

Other related documents:



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