Program Coordinator – International Education Program

RDO 2022-12


The Waterloo Catholic District School Board serves over 38,000 learners and provides services to students in 50 schools (Kindergarten to Grade 12 and adult learners) across the Waterloo Region.

The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.


All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination.  Self-identification data will be used as a consideration in this posting.  Aggregate data will be stored anonymously to support improvements to the Board’s hiring processes.


General Description of Duties:


The duties of the position will include, but are not limited to:

  • Support all aspects of the full-time Study Visa student program from the point of application through to the student’s departure or graduation with WCDSB school system (Secondary, Elementary, Summer Programs)
  • Manage established relationships between international student agents/recruiters, government agencies both provincial and federal, schools in the WCDSB and outside vendors, ensuring ongoing communication is current
  • Work with students and agents/recruiters during the student visa application and process
  • Preparing students for pre-arrival homestay placement through local agencies and assessment testing and course selection with support staff/teachers of the WCDSB and health insurance providers
  • Assisting with the development and ongoing support of an Orientation program for new arriving secondary students and assist with implementation of orientation
  • Work extensively on student database computer program for reporting, information gathering and monitoring purposes
  • As part of a team, on a rotational basis, provide 24/7 on-call support, serving as legal custodian/guardian to international students during their studies in the International Education Program (IEP).  This includes ongoing monitoring, mental health support, wellness checks, academic success for students in the program and responding to urgent medical situations. Assist with monitoring of Homestay providers and students to resolve issues that may arise while here in the program.
  • Accompany students under WCDSB custodian/guardian to medical appointments
  • Submit on behalf of students under WCDSB custodian/guardian applications to IRCC for study permit and visa extensions
  • Supervise and develop program for facilitators working on short term or long-term programs
  • Coordinate and implement extra-curricular activities for students including transportation, budgeting, purchasing of materials, and internal and external support for the short-term and long-term program
  • Develop and implement workshops for teachers and administrators related to welcoming and accommodating foreign visa students
  • Coordinate and develop a professional development (PD) program for foreign educators interested in our system
  • Manage and report on the budget, student attendee numbers and projections and other aspects of the program
  • Able to implement conflict resolution management with school administrators, facilitators, and staff
  • Participate in the external marketing of the WCDSB International Education strategy, including travel abroad
  • Support various initiatives within the Research and Development Office team as required
  • Other duties as assigned


Minimum Requirements:


  • A 3 year Post Secondary diploma or degree in a related field
  • Excellent communication, analytical, and organizational skills
  • Working knowledge of Microsoft Office software (Word, Excel, Teams, Powerpoint)
  • Secure a Vulnerable Sector Background Check
  • Valid drivers license and personal vehicle

Desirable Assets:

  • Three years business experience managing similar programs
  • Experience in working with english as a second language learners
  • International education experience

Salary Level: PASS Level 5 – $68,062 – $80,074

Hours of Work:  35 hours per week

Qualified applicants are invited to submit a resume and covering letter.

Applicants must attach diplomas/certificates required for this position to the resume in order to be considered a candidate for the position.

Applications will be accepted until August 12, 2022 at 4pm

Only those candidates selected for an interview will be notified.


Application Process:


Applicants are required to apply directly through Apply to Education at:

Applytoeducation assistance, contact 1-877-900-5627 (Monday – Friday, 7:30 am – 7:00 pm EST.)


In the application process, identify your qualifications and abilities, such as relevant experience to perform the duties of this job.  Include your resume, covering letter and diplomas/certificates in your application.

Incomplete applications may not be considered.

Detailed information on the application process can be found at:

Only those candidates selected for an interview will be notified.

Please include your first and last name and the posting number (provided above) in the subject line. Further information on the application process can be found at:

At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.

To request this file in large print, please email  If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code.  Responses to inquiries will be provided within 72 hours.

The successful candidate will be required to produce a satisfactory Criminal Background Check.  For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.