CUPE LOCAL 2512                                                                                                                   May 24, 2019

Payroll Administrator – Level 6

Job Posting #C-2019-20

General Description of Duties:

Payroll administrators process payments to employees based on information received by Human Resource Services.  The ideal candidate should be able to problem solve, work as a member of an interdependent team, and provide constructive feedback on processes and systems used by the department.

  • Computerized calculation of pay, deductions and contributions.
  • Calculation of adjustments for paid and unpaid absences.
  • Verify, edit and transmit on-line production reports.
  • Timely remittance of statutory and non-statutory deductions.
  • Familiarity with pension plans.
  • Preparation and verification of all journal entries and cheque requests.
  • Supporting duties ie., responding to employee inquiries and ad hoc reports.
  • Effectively communicate with government agencies, other departments and employees.


Minimum Requirements:

  • Two-year college diploma in business or a related discipline.
  • Payroll Compliance Practitioner Certification (Canadian Payroll Association), or in progress.
  • Minimum of two years payroll experience in a computerized payroll environment.
  • Knowledge and ability in a variety of software applications related to payroll.
  • Comprehensive and current knowledge of applicable government legislation and the ability to implement collective agreements, pension plans and all payroll related regulations.
  • Strong communication and analytical ability with excellent interpersonal and problem solving skills.
  • Demonstrated sound decision making skills involving the use of considerable ingenuity, initiative, judgement and resourcefulness.
  • Knowledge of the Canada Revenue Agency, Service Canada, Employment Standards Act, Workplace Safety and Insurance Board and Employer Health Tax Regulations.
  • Possess organizational and multi tasking skills in a busy work environment.


Hourly Rate:        $25.81 to $27.31 per hour

                             (Plus a current Market Adjustment Allowance of $8,000 is associated with the position)


Hours of Work:   Permanent Full-time, 35 hours per week

                           Work schedule determined by the Supervisor


Location:             Corporate Services at the Catholic Education Centre, Kitchener, ON

[Please note that due to renovations at the Catholic Education Centre, the Corporate Services Department during the period of March 1 – August 30, 2019, will be temporarily moved to St. Agatha School in St. Agatha, ON.]


Weeks/Year:        52 weeks/year


Effective Date:     As soon as possible


Qualified and interested applicants are requested to submit a written application and/or resume outlining their specific qualifications and ability to do this job.  Diplomas/Certificates required for this position must also be attached to your written application in order to be considered as a candidate.  If you have been deemed qualified because of your current position, this documentation is not necessary.


Applications will be accepted up until 4:00 pm on June 4, 2019.

Only those candidates selected for an interview will be notified.


For external applicants: applications will be received via email at while the internal applicants must apply via


Please include your first and last name and the posting number (provided above) in the subject line. Further information on the application process can be found at:


The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.


Applicants are invited to self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.


At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.


To request this file in large print, please email  If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code.  Responses to inquiries will be provided within 72 hours.


The successful candidate will be required to produce a satisfactory Criminal Background Check.  For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.