Operational Guidelines

Protocols for Working in Schools During the COVID-19 Pandemic

operational guidelines

We look forward to re-opening all of the schools of Waterloo Catholic DSB.  The purpose of these protocols is to provide administrators, school staff, as well as our broader WCDSB community with the confidence that our schools are being set up with specific expectations and guidance.  For our staff, within this document is direction that is provided in order to mitigate the risk to everyone in our communities as school reopen.

As is always the case with respect to health concerns, the WCDSB takes its guidance from medical authorities. These protocols have been developed based information provided by the Ministry of Education, the Ministry of Labour, Region of Waterloo Public Health, Public Health Agency of Canada and the World Health Organization.   Further any specific guidance that is particular to curricular areas, have been informed by broader provincial and national association guidance.

Plan for Re-Opening Schools
Important Back-to-School Information
Return to School Videos

Table of Contents:
(Updated September 16, 2020)

What we Know About Covid-19

Operational Guidelines by Role:

Additional Operational Guidelines for:

What we Know About Covid-19

Symptoms

Most healthy people who are infected with COVID-19 will have a mild illness like a cold or flu. They may have a fever, cough, sore muscles, or a sore throat https://www.ontario.ca/page/covid-19-stop-spread#section-0. Some people may feel short of breath. Most people recover from this disease without needing special treatment. People who are much older or who already have health problems are more likely to get sicker with novel coronavirus and may need to be in the hospital. COVID-19 symptoms can be mild and are like influenza and other respiratory illnesses.

Prevention

COVID-19 spreads the same way as other viruses that cause colds and flus. Human coronaviruses are most commonly spread from an infected person through: respiratory droplets; close, prolonged personal contact; and touching an infected area, then touching mouth, nose or eyes before washing hands. https://www.canada.ca/en/public-health/services/diseases/2019-novel-coronavirus-infection/health-professionals.html#t. Sharing dishes and forks and spoons, water bottles and drink containers could also spread the virus from someone who is sick to someone who is not. You can help prevent the spread of COVID-19. Prevention starts with awareness.

The following practices will help reduce the spread of COVID-19:

  • Practice physical distancing – 2 meters
  • Stay home and self-isolate when you are feeling sick
  • Wash your hands frequently
  • Cover coughs and sneezes
  • Avoid touching your face
  • Wear a mask and/or face covering

Good Hygiene

Wash your hands well and often with soap and water for at least 20 seconds https://www.publichealthontario.ca/-/media/documents/ncov/factsheet/factsheet-COVID-19-hand-hygiene.pdf?la=en. If soap and water are not available, you can use hand sanitizer https://www.ontario.ca/page/guide-reopening-ontarios-schools. If your hands are dirty, or you have touched a surface that others also have touched, wash your hands. Do not touch your eyes, nose or mouth until your hands are washed. Cough or sneeze into your elbow or a tissue, then wash your hands. Washing your hands, not touching your face, and staying home when you are sick are the best ways to help you and your friends stay healthy.

Staff with symptoms and parents/guardians of children with symptoms should be directed to use the online self-assessment tool and follow instructions https://covid-19.ontario.ca/school-screening/. Persons who test positive may not return to school until they are cleared according to public health guidance.

Schools must ensure records of classes, including seating charts, bus cohorts, and daily records of any approved visitors to the school, including supply/occasional teachers or custodians are maintained and readily available to be provided to public health for contact tracing purposes.

Prevention Measures for All Staff

  • Self-quarantine for 14 days after international travel or if you have been directed by Public Health to do so (e.g., close contact of a positive case). Contact Human Resources Services if this applies to you.
  • If you experience any symptoms of COVID-19, it is strongly recommended that you get tested.
  • Complete a self-assessment each day prior to attending work https://covid-19.ontario.ca/school-screening/
  • When in an adapted delivery mode most classrooms will be limited to a capacity of 15 students in order to allow for physical distancing 2 meters for everyone in the classroom – students and staff.
  • All staff in schools are required to wear masks and visors provided to them while working schools.
  • To the extent possible, staff and students should endeavor to maintain physical distancing when within the school and classroom environment.

Outbreak Protocol

Outbreak Protocol FAQ

Introduction

This document provides a summary of key information contained in the Government of Ontario COVID-19 19 guidance documents linked above.

For more further information regarding management of COVID-19 in Waterloo Region’s Catholic Schools – including information about curriculum, teaching and learning – please visit the school board’s current FAQ page.

Roles & Responsibilities

Q: What is the role of Region of Waterloo Public Health (ROWPH) in managing a COVID-19 outbreak in a WCDSB school?

A: The role of Region of Waterloo Public Health (ROWPH) in managing a COVID-19 outbreak in a WCDSB school is to:

  • Determine if an outbreak exists and declare an outbreak.
  • Provide guidance and recommendations to the school on outbreak control measures in conjunction with advice provided by the Ministry of Education and Ministry of Health.
  • Provide recommendations on cohort(s) isolation, and the potential need for full or partial school dismissal based on the scope of the outbreak.
  • Make recommendations on who to test, in alignment with the province’s broader testing strategy; where recommended, facilitate a coordinated approach to testing, in collaboration with Ontario Health, including provision of an investigation or outbreak number.
  • Issue orders by the medical officer of health or their designate under the Health Protection & Promotion Act (HPPA), if necessary.
  • Declare the outbreak over, based on:
  • at least 14 days from the last outbreak associated case (including in a student, staff, essential visitor, or anyone else in the school during the outbreak).
  • no further symptomatic individuals with tests pending.

NOTE: An outbreak in a school is defined as two or more lab-confirmed COVID-19 cases in students and/or staff in a school with an epidemiological link, within a 14-day period, where at least one case could have reasonably acquired their infection in the school (including transportation and before or after school care).

The outbreak does not necessarily need to be over to re-open the school. Cohorts without evidence of transmission can be gradually brought back to school as additional information and test results become available.

Q: What is the role of the Waterloo Catholic District School Board (WCDSB) in managing a COVID-19 outbreak in a WCDSB school?

A: The role of the Waterloo Catholic District School Board in managing a COVID-19 outbreak in a WCDSB school is to:

  • Report a communicable disease to (ROWPH) as per Section 28 of the Health Protection & Promotion Act (HPPA).
  • Maintain a COVID-19 Advisory section on the school board website and post information if there is a confirmed case of COVID-19 that involves a student or a staff member in a school setting (ensuring the protection of personal privacy at all times – posted information will not identify the student or staff member that has received a positive COVID-19 test).
  • Maintain accurate records of staff and students’ attendance, for all common school locations attended by staff and students (e.g. school transportation, in-person attendance or work at a physical school location, before/after school programs located at a school, or other facilities shared with the school) for the last 30 days, as well as up to date contact information for staff and students. This information should be available to be accessed and shared with Region of Waterloo Public Health in a timely manner (within 24 hours) for investigations and communications. This includes:
  • Facilitating access for ROWPH to staff lists for staff not directly employed by the school board (e.g., transportation staff, before/after school program staff).
  • Keeping a log of all visitors (e.g., essential volunteers, contractors, parents/guardians, etc.) who enter the school, location(s) visited and dates/times of visit to facilitate contact follow-up if needed.
  • In collaboration with ROWPH, communicate proactively with the school community about COVID-19 prevention measures and about how ill individuals, cases, and outbreaks will be handled.
  • Provide training to school staff with respect to outbreak prevention and control measures, including infection prevention and control (IPAC) measures and the use of personal protective equipment (PPE).

Management of Positive Case(s), Contacts & Outbreaks

Q: What happens if there is a confirmed diagnosis of a COVID-19 case in a school community?

A: The process for managing a confirmed diagnosis of a COVID-19 case in a school community is as follows:

  • Any individual who tests positive for COVID-19 should not attend school until they are cleared by ROWPH or health care provider.
  • Any individuals who test positive must remain in isolation for 14 days. Retesting is not recommended and will not alter this 14-day isolation requirement.
  • Every individual who has tested positive for COVID-19 is contacted by ROWPH for further follow-up.
  • ROWPH will notify the school of a positive COVID-19 diagnosis.
  • Where ROWPH determines there was a transmission risk to others in the school, students and staff will be assessed to determine if they were at high risk of exposure (requiring isolation) or if they were at low risk of exposure (can self-monitor for symptoms and return to school).
  • Classroom cohorts (students and staff affiliated with the cohort) will generally be considered at high risk of exposure.
  • All students and staff determined to be at high risk of exposure will be directed to isolate and recommended to be tested (voluntary testing) within their isolation period.
  • Negative test results do not change the requirement for isolation — nor do they shorten the isolation period for close contacts.

Regarding students in isolation, Teachers will:

    • Ensure continuation of learning for the student.
    • Continue to monitor students and themselves for symptoms.

Regarding students in isolation, Principals will:

    • Communicate with school community as appropriate.
    • Ensure student and sibling(s) portfolio information (that is, class list, seating charts, transportation details etc.) is up-to-date and share this information to PHU upon request.
    • Ensure/coordinate environmental cleaning and/or disinfection of the space and items used by the individual(s).
    • Monitor school population for new and additional illnesses and symptoms.
    • Report absence in the daily absence tracking tool.

Regarding students in isolation, parents and the student should:

    • Engage in continuation of learning if able.
    • Communicate regularly with the school to inform daily routines.
    • Follow advice by health provider and/or PHU on isolation protocol.

Q: What happens if someone in a school falls ill during the school day?

A: If an individual — including students, staff, contractors, visitors, parents, guardians — becomes ill while at school (including before and after school care affiliated with the school), it is recommended that:

  • Anyone providing care to the ill individual should maintain as much physical distance as possible.
  • The staff person caring for the individual should wear a surgical/procedural mask and eye protection.
  • If tolerated, the ill individual should also wear a surgical/procedural mask.
  • Hand hygiene and respiratory etiquette should be practiced while the ill individual is waiting to be picked up.
  • Cleaning of the isolation room area and other areas of the school where the ill individual was should be conducted as soon as reasonably possible after the ill individual leaves.
  • Advise the ill individual and/or their parent or guardian to have the ill individual seek medical advice, including the recommendation of testing for COVID-19 as appropriate or as advised by their medical provider. Ensure direction is aligned with screening and return to school direction.
  • Initiate communication protocols and plans to update and inform necessary stakeholders within the school community while maintaining confidentiality of the ill individual.
  • Regular school functions can continue unless directed otherwise by ROWPH.

Q: What happens if someone in a school is exposed to COVID-19 outside of the school setting?

A: Situations will arise where students, staff, or teachers may be exposed to COVID-19 outside of the school environment (for example, to family members that don’t attend the school, social contacts outside of school). Household members and others who live with the individual who has tested positive should isolate for 14 days. Schools will have necessary arrangements in place to support continuity of education for students who require isolation

Q: What happens if someone has been tested due to exhibiting COVID-19 symptom but is still awaiting test results?

A: While an individual suspected to have COVID-19 is waiting for test results they must be in isolation and cannot attend school in person. The individual can attend school virtually if they feel well enough to participate.

  • Individuals who have had a COVID-19 test because of symptoms, but who test negative should not return to school until at least 24 hours after their symptoms have resolved.
  • Where a student or staff member has tested positive for COVID-19, an ROWPH official will be in contact with the school to provide further direction on returning to school.
  • If an ill individual does not have COVID-19 and instead has a known alternative diagnosis provided by a health care provider, return to school can occur when symptoms are resolved for at least 24 hours.

Other Considerations

Q: What happens if a student with special education needs has needs that conflict with COVID-19 safety protocols?

A: If a student with special education needs has needs that conflict with COVID-19 safety protocols, the following guidelines will apply:

  • Teachers will:
    • Meet pro-actively (face to face or virtually) with parent/guardian and special education staff to anticipate and discuss possible changes to accommodations in the Individual Education Plan (IEP).
    • Consider additional transition time to support smooth transitions.
  • Principals will:
    • Ensure coordination of staff and supports for student needs as necessary, for example, support staff and PPE.
    • Ensure and coordinate environmental cleaning and/or disinfection of the space and items used by the individual(s).
    • Support planning for possible online learning.
    • Inform transportation of accommodations as needed.
    • Inform special education superintendent or designate of accommodations as requested.
    • Ensure continued access to assistive technology.
    • Engage and support in updating the IEP as necessary.

Personal Protection Equipment (PPE) – Minimum Standard –

All school staff members will receive two (2) level 1 or 2 masks each day.  PPE must always be worn when performing the duties of your job, which means a mask as a minimum standard.  Where physical distancing cannot be maintained one’s face shield should be employed.  Additional job functions will require additional PPE per below.

General Signage at School Sites

All schools will have signage that directs staff, students and visitors regarding physical distancing, masking and directional flow.  Signage will be site specific but will always speak to minimum standards required to ensure safe distances and protocols.

Operational Guidelines by Role

  • Ensure all staff are following the protocols contained herein.
  • Designate a room or area that may be used to isolate a student or staff member in the event COVID-19 symptoms are present. Any student or staff member in isolation must wear a mask, if possible.  Arrangements for staff and students with symptoms must be made immediately after the recognition of symptoms.
  • Develop hallway protocols such that the flow of students throughout the school minimizes the passing of individuals face to face with less than 2 meters separating them.
  • Ensure all signage regarding symptoms and handwashing is in place.
  • Visitors and volunteers are to be discouraged the greatest extent possible. Any visitors to a school must self-screen before arrival and are required to wear a mask. https://covid-19.ontario.ca/school-screening/
  • Ensure hand sanitizer is available at school entrances and the main office. Safe placement of the ABHR to avoid consumption is important, especially for young children.
  • Ensure every classroom has a suitable supply of hand sanitizer.
  • Elementary schools are encouraged to schedule bathroom visits for classes, with 2 metres distancing to the extent possible, with a minimum of 1 metre. Entry to bathrooms should be staggered to the extent possible based on local circumstance and size of facility.  Where individual students need to go to the bathroom, they should always wash hands before and after and wear a mask.
  • Water fountains are closed. Water bottle filling stations will be left open.  Families should be encouraged to send water bottles (filled if possible) with their children each day.
  • Enforce that Chromebooks, computers and laptops must be cleaned by students and staff users before use. If it is not possible to clean these resources, they should not be used.
  • Communicate that desks will need to be arranged to face forward where possible.  Schools should work with their custodian to assist or put in a work order for assistance. Additional furniture is not available.  If adequate spacing (1 m in elementary and 2 m in secondary) proves to be impossible, please contact Purchasing Manager, Jeff Admans.
  • Promote that cleaning during the day will be a team effort. Cleaning supplies will be provided to schools.
  • Secondary cafeterias will be used as classroom spaces for large classes.  Cafeterias will not operate.  Communication will be required to families so they can make alternate arrangements.
  • Water fountains will be closed off, but bottle refilling stations will be operational.  Communicate to families that they should send filled water bottles with their students where possible.  Communication required to families/students.
  • Student flow into and out of buildings should be managed by schools and coordinated by Administrators to ensure adequate physical distancing and hand hygiene.  Sanitizer will be placed at all exits.
  • Portable plexi shields will be allocated to schools for one-to-one work with students. These plexi-glass shields will need to be cleaned between use with different students.
  • Lockers will not be available.  Administrators should both enforce and communicate this fact to students/families.
  • Learning kits (bags with school supplies) and reusable masks will need to be distributed to families, upon arrival. Staff masks are to be distributed and families should be encouraged to send students to school with the required mask.  Administrators will ensure a back-up supply for students in need.
  • All staff must complete the self-screening daily before reporting to work. If they do not pass the screening, they should notify their principal.
  • Instruct students on proper handwashing and hand sanitizing techniques.
  • Instruct students on proper cough and sneeze etiquette.
  • Ensure students wash or sanitize hands upon leaving and entering the classroom.
  • Ensure students are not sharing items – pencils, food, manipulatives, etc.
  • All Chromebooks, computers and laptops are to be cleaned by students and staff users, before and after use.
  • Avoid activities that will increase the spread of respiratory droplets from students such as singing or cheering.
  • To decrease the number of touch surface throughout the day, consider maintaining a small container with your own whiteboard marker, pen, etc.
  • Maintain 2 metres distancing to the extent possible, with a minimum of 1 metre distancing  between all individuals, including with students, to the greatest extent possible.
  • Wear appropriate personal protective equipment. Please see the section on Personal Protective Equipment (PPE)

(Teachers, Education Assistants, Child and Youth Care Workers, etc)

  • Refer to other sections of this guide for information specific to your role.
  • PPE will be provided at the office of the school where you have accepted an assignment.
  • Supply/Replacement/Occasional school staff are not restricted from accepting assignments from any school.
  • Information regarding protocols at a specific school will be available at the individual school (e.g. entrances and exits, washroom schedules)
  • Occasional teachers accepting assignments in secondary will be responsible for teaching the 75 minute on-line synchronous lesson in the afternoon
  • Occasional teachers will be provided with instructions on how access the virtual classroom for all secondary assignments.
  • Guidance counsellors follow the same protocols as regular classroom teachers within the school. 
  • Meetings with parents/guardians should be done virtually. 
  • If meeting with students in an office, guidance counsellors and students will be masked. 
  • If physical distancing cannot be maintained, then mask and shield are to be used by the guidance counsellor. 
  • Co-op teachers follow the same protocols as regular classroom teachers within the school
  • Student placements with employers will continue either virtually or in person subject to availability. Co-op teachers will review safety protocols with students for their placements as per regular practice.
  • In dealing with co-op employers, teachers will work using a virtual platform/phone/email. When this is not possible and face to face is necessary, staff will consult with co-operative education consultant and notify their school principal or designate for approval.
  • Organize classrooms so that students are 2 meters apart and facing the same direction
  • Minimize the movement of students as much as possible.
  • Tools, equipment, machinery and materials should not be shared between students where possible. Tools, equipment, machinery and materials that are not shared must be cleaned after each class.  If students assist with the cleaning, they must be instructed on how to do so properly (see instructions below)
  • Where tools, equipment, machinery and materials are shared between students, they must be cleaned after each use. Students must engage in proper hand hygiene before and after the use of shared tools, equipment, machinery and materials.
  • If available, there may be situations where gloves may be used. Gloves should not be used where there is a risk of gloves being caught on tools, equipment or machinery.  If gloves are used, tools, equipment, machinery and materials must still be cleaned at the end of each class or after each use if shared.

How to clean and disinfect tools, equipment, machinery and materials

  1. Wash or disinfect hands.
  2. If an item was touched by someone other than the one cleaning and disinfecting, the individual should wear PPE such as gloves for the hands and face shield the eyes, face, and mouth.
  3. If applicable, make sure all power is off and disconnected.  Read the manufacturer’s directions for cleaning to avoid possible damage from cleaning materials.
  4. Brush all dry solid materials / dirt off the surface to be cleaned, being careful not to aerosolize dirt/debris as much as possible.
  5. Wipe the surface with soap and water to remove all visible debris and stains, and some of the germs before disinfecting.
  6. Follow labeled instructions and safety data sheets on all containers of the disinfecting product you use. A new area of the cloth should be used for each surface. Fold the cloth with the used section inwards so, that an unused section of the cloth is used to clean with. Reusable cleaning items can be washed using regular laundry soap and hot water (60-90°C). https://www.canada.ca/en/public-health/services/publications/diseases-conditions/cleaning-disinfecting-public-spaces.html.
  7. To disinfect, allow the surface to remain wet for the contact time as stated on the product and let air dry.
  8. Remove disposable PPE and discard, per the demonstrations in your Health and Safety Training and visuals in the school.
  9. Wash hands after removing all PPE.

How to clean and disinfect reusable PPE

A: Goggles, Safety Glasses, Face Shields, Welding helmets, Hard hats etc. (e.g. anything that has a hard, non-porous surface)

  1. Wipe the inside and outside with a clean cloth with mild detergent.
  2. Wipe the inside and outside with disinfectant, sufficiently wetting the entire surface to permit the required wet contact time.
  3. Allow the surface to remain wet for the contact time as stated on the product label and let air dry.
  4. Remove gloves (if worn) and wash hands.
  5. Continue to assess safety equipment/PPE for integrity, ensuring it is is not breaking down or cracked.

B: Hospitality aprons, hairstyling and aesthetics gowns, towels and linens

  • Where possible such items are not to be shared and can be designated for individual student use over a number of days.
    • All shared items must be laundered between student use and/or between classes. If they cannot be cleaned and sanitized, then the class must be modified to limit the use of these items.
  • Regular detergent can be used for laundering. Set washer and dryer on the hot cycle.
  • The laundry baskets should be cleaned and disinfected between use.

C: PPE that cannot be clean and disinfected or laundered after each use (e.g. welding chaps, jackets and gloves, beanies and coveralls)

  • Disinfectants are intended for use on hard surfaces and require a level of saturation and wait time that cannot be achieved on fabrics and leathers. Therefore, disinfectants are not to be used to clean fabric or leather PPE.
  • Such items may only be shared between students after they have been isolated for a minimum of 72 hours.
  • Minimize the movement of students as much as possible.
  • Avoid sharing of lab equipment to the greatest extent possible.
  • Any equipment that is not shared must be cleaned after each class. If students assist with the cleaning, they must be instructed on how to do so properly.
  • Any equipment that is shared must be cleaned between each use. Students must engage in proper hand hygiene before and after the use of shared equipment.
  • Depending on the type of equipment, it may be cleaned using a wipe, cloth and disinfectant or with the dip method.
  • Goggles must be cleaned after each used with a wipe, cloth and disinfectant or goggle sterilizer.  Continue to assess safety equipment/PPE for integrity, ensuring it is is not breaking down or cracked.

How to Clean Lab Equipment with Wipe or Cloth and Disinfectant

  1. Wash or disinfect hands.
  2. If an item was touched by someone other than the one cleaning and disinfecting, the individual should wear PPE such as gloves for the hands and face shield the eyes, face, and mouth.
  3. Brush all dry solid materials / dirt off the surface to be cleaned.
  4. Wipe the surface with soap and water to remove all visible debris and stains, and some of the germs before disinfecting.
  5. Follow labeled instructions and safety data sheets on all containers of the disinfecting product you use. A new area of the cloth should be used for each surface. Fold the cloth with the used section inwards so, that an unused section of the cloth is used to clean with. Reusable cleaning items can be washed using regular laundry soap and hot water (60-90°C). https://www.canada.ca/en/public-health/services/publications/diseases-conditions/cleaning-disinfecting-public-spaces.html.
  6. To disinfect, allow the surface to remain wet for the contact time as stated on the product and let air dry.
  7. Remove disposable PPE and discard.
  8. Wash your hands after removing all PPE.

How to Clean Lab Equipment with Strong Arm on the Mark

  1. Follow Review information on the label and the Safety Data Sheet before use.
  2. Ensure the product is safe for the equipment to be cleaned.
  3. Immerse or wet equipment for 5 minutes.
  4. Rinse with water.
  • Maintain 2 metres distancing to the extent possible, with a minimum of 1 metre distancing between self and student and self and other staff to the greatest extent possible.
  • Instruct students on proper handwashing, physical distancing and hand sanitizing techniques. Develop and provide verbal cues, pics and social stories to assist.  If a student touches their face, mouth or nose, support student in washing hands, whenever possible.
  • Instruct students on proper cough and sneeze etiquette.
  • Ensure students wash or sanitize hands upon leaving and entering the classroom.
  • Ensure students are not sharing items – pencils, food, manipulatives, etc.
  • All Chromebooks, computers and laptops are to be cleaned by students and staff users, before and after use.
  • Avoid activities that will increase the spread of respiratory droplets from students such as singing or cheering.
  • Where hand over hand support is required, remain at the student’s side using a diagonal supportive stance. If possible, ask the student not to speak and to turn their head away.  Wash hands and support student in washing hands after hand over hand support.
  • Items used to support self-regulation (e.g. fidgets) must be clearly marked for use by specific students. Inventory SEA OT items for each student.  Use only items that child finds helpful to access curriculum.  Such items must be disinfected after each use.  Use a disinfectant wipe, but ensure the item is rinsed with water afterword.  All other OT items not being used should be stored.  Items such as cozy swings or designates safe spaces must only be used by a single student unless the item or space can be disinfected between uses.  Special reinforcers or items must be clearly marked for use by a single student.
  • Ensure SEA items are only used by the intended student and not shared with other students.
  • If a student requires the use of specialized equipment (e.g. helmet, stander, stroller/wheelchair or lift), wash hands, then remain at student’s side using a diagonal supportive stance, ask student not to speak and to turn their head away, if possible. Wash hands after support has been provided.
  • If a student requires medication, wash hands prior to administering the medication. Wear gloves if required by the health care provider’s recommendations and follow protocol for donning and doffing of gloves.
  • In the event of salivating or spitting behaviour, please note that if the student is asymptomatic and in good health, the risk of transmission is low. Wipe down any area with saliva with approved sanitizer or disinfectant wipes to remove the organic material, then apply disinfectant at the recommended concentration and contact time following manufacturer’s directions.  If it is a desk or chair, rinse the area with clean water and a paper towel after disinfecting, after the recommended contact time has been met.    Wash hands and/or affected areas with soap and water for at least 20 seconds.  Use hand sanitizer if soap and water is not readily available.  Additional PPE (gloves, shield and gown) will be worn when working with students who exhibit this behaviour.
  • In the event of biting behaviour, wash hands and the affected area with soap and water for at least 20 seconds. Use hand sanitizer if soap and water is not readily available.  Additional PPE (gloves, shield and gown) will be worn when working with students who exhibit this behaviour.
  • In the event of self-injurious behaviours, continue to follow safety plan and maintain 1 m (elementary), 2m (secondary) of distance from the student where it is safe for the student to do so. Where physical distance cannot be maintained for the safety of the student, wash hands with soap and water for at least 20 seconds when it is safe to do so.  Use hand sanitizer where soap and water are not available. PPE (medical mask) will be worn when working with students who exhibit this behaviour. Additional PPE (gloves, shield and gown) may be required as determined by the in-school team.
  • Program consultants and numeracy coaches (staff) are requested to refrain from visiting schools unless in collaboration with their Supervisor.
  • Staff will work using a virtual platform/phone/email and where this is not possible and face to face is necessary, staff will notify their superintendent. If approved, staff will then notify the School Administrator prior to entering the school site.  Staff must complete Ontario’s COVID-19 self-assessment https://covid-19.ontario.ca/school-screening/ prior to entering the school site and follow self-assessment instructions (e.g., self-isolating and seeking testing if indicated).   If they do not pass screening consultants should notify their superintendent.
  • When entering the school site ensure entry and exit protocols are followed and ensure a room designation is known prior to entry. Maintain 2 metres distancing to the extent possible, with a minimum of 1 metre distancing between self and student and self and other staff. Ensure mask is worn.
  • Where 1 meter of distance cannot be maintained for 15 minutes or more, PPE must be worn (medical mask, face shield). Notify your immediate supervisor prior to school entry to ensure you are provided with appropriate PPE.
  • Staff who have office space designated within a school will follow all protocols of entry and exit from the school as directed by their School Administrator and will be provided with PPE by the School Administrator
  • Staff who have office space designated in the Catholic Education Centre will maintain 2m distance in the CEC, and when visiting schools staff will maintain 1m (elementary), 2m (secondary) of distance between self and others, and wear a mask as per Public Health guidelines.
  • Maintain 2 metres distancing to the extent possible, with a minimum of 1 metre distancing between self and student and self and other staff to the greatest extent possible.
  • Instruct students on proper handwashing and hand sanitizing techniques. Develop and provide verbal cues.  Instruct students on proper handwashing, social distancing and hand sanitizing techniques.  Develop and provide verbal cues, pics and social stories to assist. If a student touches their face, mouth or nose, support student in washing hands, whenever possible.
  • Instruct students on proper cough and sneeze etiquette.
  • Ensure students wash or sanitize hands upon leaving and entering the classroom.
  • Ensure students are not sharing items – pencils, food, manipulatives, etc.
  • All Chromebooks, computers and laptops are to be wiped by students and staff users, before and after use.
  • Avoid activities that will increase the spread of respiratory droplets from students such as singing or cheering.
  • Where hand over hand support is required, remain at the student’s side using a diagonal supportive stance. If possible, ask the student not to speak and to turn their head away.  Wash hands and support student in washing hands after hand over hand support.
  • Items used to support self-regulation (e.g. fidgets) must be clearly marked for use by specific students. Inventory SEA OT items for each student.  Use only items that child finds helpful to access curriculum.  Such items must be disinfected after each use.  Use a disinfectant wipe, but ensure the item is rinsed with water afterword.  All other OT items not being used should be stored.  Items such as cozy swings or designates safe spaces must only be used by a single student unless the item or space can be disinfected between uses.  Special reinforcers or items must be clearly marked for use by a single student.
  • Ensure SEA items are only used by the intended student and not shared with other students.
  • If a student requires medication, wash hands prior to administering the medication. Wear gloves if required by the health care provider’s recommendations and follow protocol for donning and doffing of gloves.
  • If a student requires toileting, wear a mask, gloves, eye protection (face shield or goggles) and gown. Wash hands prior to and after toileting.  Follow protocols for donning and doffing masks, gloves, eye protection and gowns.
  • If a student requires support when eating, wash hands before and after providing support. Avoid bare hand contact with a student’s mouth.  Use utensils, paper towels or dispensing equipment to handle food.  Avoid sharing of food.
  • In the event of salivating or spitting behaviour, please note that if the student is asymptomatic and in good health, the risk of transmission is low. Wipe down any area with saliva with approved sanitizer or disinfectant wipes.  If it is a desk or chair, rinse the area with clean water and a paper towel after disinfecting.  Wash hands and/or affected areas with soap and water for at least 20 seconds.  Use hand sanitizer if soap and water is not readily available.  Additional PPE (gloves, shield and gown) will be worn when working with students who exhibit this behaviour.
  • In the event of biting behaviour, wash hands and the affected area with soap and water for at least 20 seconds. Use hand sanitizer if soap and water is not readily available.  Additional PPE (gloves, shield and gown) will be worn when working with students who exhibit this behaviour.
  • In the event of self-injurious behaviours, continue to follow safety plan and maintain 2 metres distancing to the extent possible, with a minimum of 1 metre distancing of distance from the student where it is safe for the student to do so. Where physical distance cannot be maintained for the safety of the student, wash hands with soap and water for at least 20 seconds when it is safe to do so.  Use hand sanitizer where soap and water are not available.  Additional PPE (gloves, shield and gown) may be required as determined by the in-school team.
  • Maintain 2 metres distancing to the extent possible, with a minimum of 1 metre distancing between self and student and self and other staff to the greatest extent possible.
  • Instruct students on proper handwashing and hand sanitizing techniques. Develop and provide verbal cues. Instruct students on proper handwashing, social distancing and hand sanitizing techniques.  Develop and provide verbal cues, pics and social stories to assist. If a student touches their face, mouth or nose, support student in washing hands, whenever possible.
  • Instruct students on proper cough and sneeze etiquette.
  • Items used to support self-regulation (e.g. fidgets) must be clearly marked for use by specific students. Inventory SEA OT items for each student.  Use only items that child finds helpful to access curriculum.  Such items must be disinfected after each use.  Use a disinfectant wipe, but ensure the item is rinsed with water afterword.  All other OT items not being used should be stored.  Items such as cozy swings or designates safe spaces must only be used by a single student unless the item or space can be disinfected between uses.  Special reinforcers or items must be clearly marked for use by a single student.
  • Ensure SEA items are only used by the intended student and not shared with other students.
  • Where hand over hand support is required, remain at the student’s side using a diagonal supportive stance. If possible, ask the student not to speak and to turn their head away.  Wash hands and support student in washing hands after hand over hand support.
  • In the event of salivating or spitting behaviour, please note that if the student is asymptomatic and in good health, the risk of transmission is low. Wipe down any area with saliva with approved sanitizer or disinfectant wipes.  If it is a desk or chair, rinse the area with clean water and a paper towel after disinfecting.  Wash hands and/or affected areas with soap and water for at least 20 seconds.  Use hand sanitizer if soap and water is not readily available.  Additional PPE (gloves, shield and gown) will be worn when working with students who exhibit this behaviour.
  • In the event of biting behaviour, wash hands and the affected area with soap and water for at least 20 seconds. Use hand sanitizer if soap and water is not readily available.  Additional PPE (gloves, shield and gown) will be worn when working with students who exhibit this behaviour.
  • In the event of self-injurious behaviours, continue to follow safety plan and maintain 1 meter (elementary), 2m (secondary) of distance from the student where it is safe for the student to do so. Where physical distance cannot be maintained for the safety of the student, wash hands with soap and water for at least 20 seconds when it is safe to do so.  Use hand sanitizer where soap and water are not available. Additional PPE (gloves, shield and gown) may be required as determined by the in-school team.
  • Maintain 2 metres distancing to the extent possible, with a minimum of 1 metre distancing between self and student and self and other staff to the greatest extent possible.
  • Wear appropriate personal protective equipment. For clarity – a mask must be worn and if in close contact a face shield is recommended.
  • Avoid activities that will increase the spread of respiratory droplets from students such as singing.
  • Secondary chaplains will follow all protocols of entry and exit from the school as directed by their School Administrator and will be provided with PPE by the School Administrator.
  • Prayer and liturgical life of the school will be supported by chaplains digitally and remotely until school gatherings are approved by public health.
  • Elementary chaplains will work using a virtual platform/phone/email and where this is not possible and face to face is necessary, chaplains will seek approval from school principal and then complete Ontario’s COVID-19 self-assessment https://covid-19.ontario.ca/school-screening/ prior to entering the school site.
  • When entering the school site ensure entry and exit protocols are followed and ensure a room designation is known prior to entry. Maintain 2 metres distancing to the extent possible, with a minimum of 1 metre distancing between self and student and self and other staff.  Ensure your mask is worn.  Where 1m of distance cannot be maintained for 15 minutes or more, PPE must be worn (medical mask, face shield).
  • Elementary chaplains who have office space designated in the Catholic Education Centre (CEC) will maintain 2m distance in the CEC and wear a mask as per Public Health guidelines.
  • As the school year is beginning and staff and students are transitioning to a return to the school environment under COVID protocols, Student Services Staff are requested to refrain from visiting schools unless necessary and until further direction is provided by their Supervisor.
  • Board staff will reduce entry into school sites (i.e., utilize OTN platform, Microsoft teams, hand-off items at door with physical distancing, etc.).
  • All Student Services staff will work using a virtual platform/phone/email and where this is not possible and face to face is necessary, Student Services staff will notify the Principal of Student Services. If approved, the Student Services Staff will then notify the School Administrator prior to entering the school site.  Staff must complete Ontario’s COVID-19 self-assessment https://covid-19.ontario.ca/school-screening/ prior to entering the school site and follow self-assessment instructions (e.g., self-isolating and seeking testing if indicated). Student Services staff should notify their immediate superordinate in the event of a positive test.
  • When entering the school site ensure entry and exit protocols are followed and ensure a room designation is known prior to entry. Maintain 1m (elementary), 2m (secondary) of distance between self and student and self and other staff.  Ensure you wear a mask.  Where 1m of distance cannot be maintained for 15 minutes or more, PPE must be worn (medical mask).  Notify your immediate supervisor prior to school entry to ensure you are provided with appropriate PPE.
  • Student Services staff who have office space designated within a school will follow all protocols of entry and exit from the school as directed by their School Administrator and will be provided with PPE by the School Administrator
  • Student Services staff who have office space designated in the Board Office will maintain 1m(elementary), 2m (secondary) of distance between self and others and wear a mask as per Public Health guidelines
  • The WCDSB will work closely with their treatment partners for the following programs: Hope Harbour, Young Adult Program (YAP), Child and Adolescent Inpatient Program (CAIP) and Lutherwood, to develop a COVID-19 safety protocol for both students and staff.
  • This plan will strive to honour the requirements and needs of both organizations.
  • It will be a collaborative process and will be shared with staff and students prior to school entry.