Job Posting – PASS 2019-014

Reporting to the Executive Superintendent of Corporate Services, the incumbent in this challenging position will be responsible for a diverse portfolio of responsibilities which support system and student needs.  Responsibilities include:


  • Providing support and training to school users on School Cash Suite (an accounting software system used by schools to process fundraising transactions)
  • Preparation of reconciling entries for the School Cash Suite bank account
  • Administration of targeted one-time grants including maintenance of grant agreements, ensuring compliance with reporting and deadlines, and liaising with academic staff to gather data as necessary
  • Responding to inquiries from staff and parents on matters related to transportation
  • Co-ordinating gratuity payments to retirees
  • Receiving and responding to inquiries related to insurance claims and requests for insurance certificates
  • Through participation in the Risk Management Committee of the Ontario Association of School Business Officials (OASBO) and Ontario School Board Insurance Exchange (OSBIE), make recommendations on managing risk related to student safety and board operations
  • Reconciling quarterly tax levies from municipalities and townships
  • Supporting the Executive Superintendent as necessary including issuing communications, scheduling meetings, and receiving telephone calls and guests
  • Taking minutes at various meetings with some evening meetings required from time to time
  • Distribution of Corporate Services communications to various stakeholders on a weekly basis
  • Maintenance of information on Corporate Services sections of the Board’s website
  • Planning and overseeing an annual professional development day for division staff
  • Other duties as assigned



  • 3 Year Diploma in Business Administration or equivalent combination of experience and education
  • 3 or more years in a role with similar responsibilities
  • Proficiency in a range of computer applications including Office 365 and common accounting software
  • Excellent leadership, communication (verbal and written), and organizational skills
  • Advanced analytical skills, ability to work independently, demonstrate initiative and problem-solving abilities
  • Access to a vehicle and a valid driver’s license



  • Experience with an Ontario school board or similar complex public sector employer
  • Knowledge of MS Dynamics NAV
  • Knowledge of School Cash Suite
  • Prior experience in managing grants including reporting to third parties


Salary Range: PASS Level 3 57,697 – $67,877 annual salary

Hours of Work: Permanent full time: 35 hours per week / 52 weeks per year

Location(s): Catholic Education Centre – 35 Weber St. Kitchener


Qualified applicants are invited to submit a resume and covering letter.

Applicants must attach all required documentation required for this position to the resume in order to be considered a candidate for the position.

For external applicants: applications will be received via email at while the internal applicants must apply  via Please include your first name, last name and posting number (provided above) in the subject line. Further information on the application process can be found at:

Applications will be accepted until October 19, 2019 at 4:00 pm.

Only those candidates selected for an interview will be notified.


The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.

Applicants are invited to self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.


At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.


To request this file in large print, please email  If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code.  Responses to inquiries will be provided within 72 hours.


Please use one method of application only.


Only those candidates selected for an interview will be notified.


This is a non-denominational equal opportunity position.