//Professional and Administrative
Professional and Administrative 2017-04-07T13:49:43+00:00

PROFESSIONAL AND ADMINISTRATIVE POSITIONS

General Description of Duties

  • Assume full responsibility for Accounts Payable and Accounts Receivable functions;
  • Assist with the year end audit;
  • Provide financial and technical support to Board and School personnel concerning financial transactions and information;
  • Assist in the preparation and analysis of budget information;
  • Supervision of accounting clerical staff.

Qualifications

  • Professional Accounting designation or finalist;
  • Post secondary degree or diploma in Accounting or Business Administration;
  • Demonstrated proficiency in advanced level computer applications;
  • Minimum 2 years experience in supervisory and related work;
  • Knowledge and understanding of GAAP;
  • Excellent communication and language skills;
  • Superior interpersonal and team building skills.

General Description of Duties

The position of Chaplain with the Residential Retreat experience involves ministering to elementary students in grades 7-8. Approximately 48 schools involve their grade 8 (and sometimes grade 7) students in the retreat experience. It involves 3-4 days and 2-3 overnights for about 24 weeks of the year in a setting away from the school. Non-retreat weeks are spent (in part) preparing staff, students, other retreat partners, resources and activities for each retreat. Chaplains will collaborate with students, other chaplains, school level staff, parish personnel, system level staff, parents and with the school community. The successful candidate will bring an ethical, doctrinal, liturgical, and theological background with them.

Qualifications

  • A university degree in religious studies, theology, divinity or liturgy;
  • A certificate in pastoral ministry or youth ministry (or equivalent background);
  • Evidence of appropriate experience working with youth and collaborating with other adults.

General Description of Duties

  • Provide training, analysis and support to the management system users;
  • Act as a liaison between the application software vendor, technical staff of Information Technology Services and all users;
  • Coordinate, plan, and implementation of the management systems in the school classroom environment;
  • Responsible for the training, documentation, and support to all users of the management systems;
  • Investigates, identifies and resolves technical problems in the management systems application software by possessing an ability to analyze problems quickly and recommend an immediate solution to problems such as why the software does not work;
  • Analyses and interprets all new system updates and memos from the application vendor;
  • Liaisons with the application vendor on behalf of users on technical problems to ensure prompt resolution to all software and hardware problems;
  • Implements, on a timely basis, all new system updates to assure that the latest software version is used correctly;
  • Reviews systems for refinements and improvements to assure ongoing user satisfaction;
  • Perform other related duties as assigned.

Qualifications

  • Minimum level of formal education is a diploma in Information Technology Support Services, or equivalent from a recognized community college, plus two to three years of progressive experience in providing user support and training to database application users;
  • The experience should demonstrate an in-depth working knowledge and understanding of the following: Windows 2000, XP; Filemaker Pro, Crystal Reports, Microsoft Office; Microsoft Outlook; Microsoft Access; and other SQL compliant database applications.
  • Strong organizational, communication and interpersonal skills are required as well as the ability to set priorities and to work with minimal supervision.
  • Expected to remain current knowledgeable in new database technologies, user training and support practices.
  • A valid driver’s license and a reliable vehicle are required.
  • May be required to work a flexible afternoon/evening schedule in order to support users outside of regular school day hours during the Elementary Report Card report periods of November, March and June.

General Description of Duties

An effective team player with strong interpersonal and communication skills, you will play an integral role in our IS department by maintaining and tuning our Board’s Administrative MS SQL databases and servers for optimum performance. Thriving on challenges and the opportunity to take on special projects and initiatives, you will maintain a superior level of organization and time management as you provide data manipulation/conversions, reporting, application database upgrades, general troubleshooting, and routine maintenance.

Qualifications

Your related degree or three-year diploma is coupled with at least five years’ experience with MS SQL database administration, SQL Server, UNIX, Visual Basic, and Oracle in a VMS and Windows 2000 environment. Your strong analytical and organizational abilities are supported by expertise with database storage structures. Ideally, you have experience with student information management systems, administrative school board business management systems, and ECNO applications.

General Description of Duties

  • Analyze incoming and outgoing memoranda, submissions and reports and prepare and coordinate the preparation and submission of summary briefs;
  • Creating and updating procedures and systems, anticipating and solving problems, liaise with human resource services and other departments, researching and compiling information and preparing reports delegated by the Superintendent, communications and coordinating meetings;
  • Use a variety of different software to produce letters, memos, reports, policies, interview preparations, communications, and accounting;
  • Maintain accurate enrolment counts and budget projections of all schools in system;
  • Maintain proper accounting records, petty cash funds and prepare Board bank deposits;
  • Assemble data and prepare periodic and special reports, manuals and correspondence, researching compiling reports;
  • Assist and oversee all insurance related issues of the Board;
  • Engage in problem solving with other staff;
  • Effective and efficient administration of budget services for the Superintendent;
  • Ensure emergencies are handled immediately;
  • Take action during Superintendent absence and uses initiative and judgment to see that matters requiring immediate attention are handled in an efficient manner;
  • Public relations activities with daily incoming contacts;
  • Establish work priorities, delegate work to office support staff and ensure deadlines are met and procedures are followed;
  • Absolute confidentiality of job related matters is essential;
  • Other duties as assigned by the Superintendent.

Qualifications

  • Graduate of a Community College with a Diploma in Business/Administrative Studies or equivalent combination of education and experience;
  • Minimum of 5 years experience in a senior secretarial/administrative secretarial position;
  • Proficiency in Microsoft Office platform including Word, Excel, Outlook, PowerPoint and working knowledge of the Internet;
  • Proficiency in other software applications an asset;
  • Above average communication and interpersonal skills with a high degree of initiative, independence and good judgment;
  • Proven problem solving, conflict resolution and communication skills.

General Description of Duties

  • Primary focus: Recruitment and coordination of placements in local business, industry, and institutions for Co-operative Education and other experiential learning programs;
  • Assist with development of policies & procedures around Ministry-mandated program requirements;
  • Assist in resource development: support documents, Pre-placement Manual, Policies & Procedures, etc.;
  • Assist in annual production of the Joint Guideline (placement listing & recruitment/borrowing procedures);
  • Conduct new and continuing teacher in-service;
  • DBA (Database Administrator) support;
  • Network and promote Experiential Learning to the community at large.

Qualifications

  • Have a college degree in one or more areas related to business, public relations, careers or data management and have two (2) to three (3) years of related work experience;
  • Have excellent organizational skills, communication skills and interpersonal skills;
  • Be proficient with Microsoft Office Suite and have experience in training course development and delivery

General Description of Duties

  • Facilitate concept development process with various school system stakeholders and community, business and government agency partners;
  • Direct all aspects of grant process – concept development, networking, research, grant writing, reporting and in some cases, project implementation management;
  • Large and small group presentations to various community stakeholders and funding sources;
  • Ancillary responsibilities to support the operation of the Resource Development Office including the possibility of project management.

Qualifications

  • Hold a university degree or college diploma in an area of expertise appropriate to the position;
  •  Have related experience in program and grant development as well as grant – management, writing and reporting;
  • Have experience collaborating, networking and coordinating initiatives with community organizations, business and government agencies.
  •  Project development and leadership skills;
  • Strong interpersonal skills related to facilitating program development;
  • Excellent communication skills – verbal, written, and presentation;
  • Management experience with projects, personnel, and budget;
  • Good research and data management skills;
  • An aptitude for marketing;
  • Superior technological literacy skills including word processing, spreadsheets, data management, internet research and presentation applications;
  • A self-starter with the ability to work independently and problem-solve with limited supervision;
  • Function as a team member within the context of the multifaceted and evolving WCDSB Resource Development Office;
  • The ability to adapt and meet objectives within an evolving grants office.

General Description of Duties

Reporting to the Human Resource Services Officer, the HRS Administrative Assistant has a wide range of administrative responsibilities including the following:

  • Ensure compliance with the Collective Agreements:
    • Follow through with procedures and processes for various staff groups
    • Act as a resource to department and other staff regarding staffing/hiring process, terms and conditions of employment, Collective Agreements, policies and procedures
    • Retrieve/research and verify information as per supervisors
    • Determine priorities to meet deadlines set out in the collective agreements
  • Support the Operations and Activities of Human Resource Services Department
    • Involved in problem solving with other staff in Human Resource Services
    • Undertake a diversity of special projects and other tasks as assigned
    • Knowledge of collective agreements and familiarity with the Board structure and communication network
    • Assist in staffing, salary and benefit administration
    • Monitor, process and review the OMERS pension administration

Qualifications

The HRS Administrative Assistant has the ability to clearly communicate in both verbal and written form and possesses exceptional critical thinking and problem solving skills. First class organizational and time-management skills coupled with demonstrated proficiency in the use of computer programs such as Microsoft Office (Word, Excel, Access), Human Resources Information Systems (IPPS preferable) and electronic mail programs (Outlook).

  • Community college diploma in Human Resource Administration, Business/Secretarial Studies or equivalent.
  • Three (3) to five (5) years of experience in a busy office environment.

General Description of Duties

The HRS Officer has a wide range of responsibilities including working in the areas of interpreting and applying collective agreements, labour relations, benefits administration, HR information maintenance (IPPS), workplace safety (WSIB) administration, attendance management, pension and staffing administration for several unionized groups.  In addition, responsibilities involve participating in ad hoc projects, undertaking various research assignments and initiating change for continual growth.

Qualifications

The ideal candidate will have a university degree or college diploma in a related field and will have or be working toward obtaining the CHRP designation. In addition to these academic requirements, the individual will have three (3) to five (5) years of generalist human resources experience in a multi-union environment.  They will have the ability to clearly communicate in both verbal and written form and will possess exceptional critical thinking and problem solving skills.  Proficiency in the use of computer programs such as Microsoft Office (Word, Excel, Access), HRIS (IPPS preferable) and electronic mail programs (Outlook) are an absolute must. First class organizational and time-management skills will round out the candidates credentials.

General Description of Duties

The Planner Assistant will support the Senior Manager of Operations with respect to the Board’s planning matters, including such responsibilities as: reviewing/ responding to municipal planning circulations, tracking development applications, developing and maintaining the Board’s enrolment projections, coordinating the collection/monitoring of Education Development Changes, monitoring school enrolment growth and decline by school catchment, conducting school accommodation reviews and preparing/maintaining statistical data, responding to public/private sector inquiries re: school boundaries, accommodation, long range plans and developing and maintaining the Board’s geographical information system.

Qualifications

The successful candidate will be a Planning Technologist, or Planner with 2-3 years experience, have a strong understanding of enrolment/demographic analysis and the Municipal Planning process, have demonstrated interpersonal & organization skills, possess the ability to work independently and in collaboration with academic and other business staff, and have a valid drivers’ license and personal vehicle.  A working knowledge of MS Office (Word, Excel) AutoCAD and GIS software is desired.

General Description of Duties

The Secondary School Librarian will provide students and staff with a library resource centre which is managed, organized and administered to serve the educational needs and programs of a Catholic secondary school.

Qualifications

  • A degree in Library Science from an accredited university
  • Previous library experience in working with students is preferred
  • Demonstrated written and verbal communication skills
  • Demonstrated experience with technology in the library
  • The ability to develop, organize and maintain a collection of library resources using specialized knowledge of library systems
  • Demonstrated experience in exposing students to a continuum of library and research skills

General Description of Duties

  • Organize and maintain the storage and retrieval facilities and files of active and inactive records.
  • Retain, purge, determine archival value and destroy records according to the Records Retention Schedule.
  • Review and modify the current systematic classification scheme for the arrangement of active records.
  • Ensure that Board records are classified and coded according to the classification scheme as outlined in the files management system.
  • Ensure the security of records, appropriate to their nature, at all times through the use of security procedures.
  • Develop in-service to Board staff regarding file management practices and policy requirements.

Qualifications

  • A post-secondary degree in Information Management, Personnel Records Management or an advanced diploma in Records and Information Technology Management.
  • Three to four years of directly related experience focused on the development and implementation of records management procedures.
  • Working knowledge of relevant legislation as it is related to information management.
  • Proficiency with Microsoft Office Suite and experience in training course development and delivery.
  • Valid G Drivers License and a reliable vehicle.

General Description of Duties

The Special Education Community and Workplace Officer is responsible for promoting work experience opportunities for secondary students with special needs and link students and families to appropriate community agencies which assist in accessing post-secondary opportunities for the workplace and/or community living.  In addition, the incumbent will liaise with Co-op and Experiential Learning Department and will assist and facilitate the transition planning with special needs students, their families and school personnel.  Rounding out the duties, the Special Education Community and Workplace Officer will provide support to students and teachers with respect to job searches and work cooperatively with school staff and other system support staff.

Qualifications

The ideal candidate for this position will have a university degree or college diploma in a field dealing with special needs children/youth or equivalent.  The candidate will have the ability to network with such organizations to promote leisure and work opportunities with a focus on independent living for students with special needs.  Good organizational and time management skills coupled with proven problem solving ability and computer literacy round out the requirements of this position.

General Description of Duties

Self-motivated and proactive, you will take responsibility for the ongoing management, administration, development, and design of our Board’s websites and will provide advice and guidance regarding software and other related provisions. Spearheading the look and feel, navigation, and data integrity of our sites, you will provide leadership for development projects as well as create implementation and maintenance strategies. Acting as a liaison with internal and external management entities, you will apply your superior communication skills to defining business and process requirements.

Qualifications

Your related degree or three-year diploma (or equivalent) is supported by three years’ experience in the operation, management, and development of a large corporate website and a thorough understanding of current web-related technologies. Fluent with HTML, XML, C++, JavaScript, VBScript, ASP, IIS, FrontPage, SQL Server, Oracle, and the MS technology suite, you have strong organizational, planning, and prioritization skills and the ability to present technical information in a non-technical way.