CLERICAL AND TECHNICAL POSITIONS – SECRETARY – GUIDANCE

General Description of Duties

  • Know and operate sub-systems of the Student Administration System (SAS) and some aspects of scheduling;
  • Knowledge of SAS system for record keeping;
  • Compile, maintain and file records and reports such as student records (OSR’s etc.);
  • Track students and compile statistics on student enrolment and retirement records;
  • Operate general office equipment such as computer, typewriter and photocopier;
  • Process correspondence and reports as required, and maintain confidential information;
  • Maintain confidential information.

Qualifications

  • Secretarial and/or Office Administration courses or a level of knowledge and understanding equivalent plus additional training in keyboarding, office organization and public relations;
  • Demonstrated knowledge and ability in Word and Excel at the basic level with the understanding that these skills will improve beyond the basic level;
  • 1-2 years similar work experience;
  • Ability to plan work from general procedures;
  • Demonstrates good decision making skills involving the use of considerable ingenuity, initiative, judgment and resourcefulness.