Job Posting – PASS 2019-08


Administrative Assistant, Human Resources I – Temporary Assignment (12 months ending approximately July 17, 2020)

Reporting to the Human Resource Services Officer accountable for Teaching Staff, the incumbent will be responsible for the following:


  • Responsible for assisting in the processing of collective agreements, HR information maintenance, and staffing for teaching staff as instructed by the Human Resource Services Officer;
  • Assist, monitor and maintain the posting process under Regulation 274;
  • Collaborate with the academic team in managing the supply teachers through the attendance and dispatch program, Smartfind;
  • Respond to inquiries and requests for leaves identified in the collective agreement;
  • Maintain databases and electronic files and preparation of correspondence;
  • Carry out ad hoc research projects as assigned;
  • Maintain confidentiality in all aspects of the position;
  • Other duties as assigned.


Minimum Requirements:

Two-year College level diploma in Human Resource Administration, Business/Secretarial or equivalency of Human Resource Certificate with related experience or experience in a related field;

Superior organizational skills;

Proficiency with Microsoft Office Suite programs and relational databases;

Knowledge of the principles of human resource practices and administration;

Working knowledge of relevant legislation, the Employment Standards Act, Accessibility for Ontarians with Disabilities Act (AODA) and the Human Rights Code;

Excellent interpersonal, organizational and communication skills (both written and verbal);

Demonstrated problem solving skills and analytical thinking and customer service commitment;


Salary Level At: PASS Level 1, $50,143 pursuant to the PASS Terms of Employment

Hours of Work:  Full time, 35 hours/week Monday – Friday

Location(s):  Catholic Education Centre


Qualified applicants are invited to submit a resume and covering letter.

Applicants must attach diplomas/certificates required for this position to the resume in order to be considered a candidate for the position.

Applications will be accepted until 4:00 pm on June 27, 2019,

Only those candidates selected for an interview will be notified.


For external applicants: applications will be received via email at while the internal applicants must apply  via


Please include your first and last name and the posting number (provided above) in the subject line. Further information on the application process can be found at:


The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.

Applicants are invited to self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.

At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.


To request this file in large print, please email  If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code.  Responses to inquiries will be provided within 72 hours.


The successful candidate will be required to produce a satisfactory Criminal Background Check.  For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.