CUPE Local 2512                                                                                                       March 25, 2019


Administrative Assistant (Experiential Learning) – Level 4


Job Posting C-2019-08

(Seniority is a determining factor)


General Description of Duties:

  • Support of SHSM, Dual Credit Regional Planning Team (RPT), Pathway events and initiatives including Skills Ontario & Skills Canada Competitions, and OYAP as required.
  • Support maintenance of Ministry of Training, Colleges and Universities (MTCU) EOIS database management system as required.
  • Maintenance of website (WordPress –training support by IT) for experiential learning programs.
  • Monitor and reconcile the experiential learning budget lines.
  • Complete Ministry reporting as required. Maintain accurate data in the completion of these reports
  • Prepare communications to students and parents – maintain student data including updating personal information and reporting to the Ministry of Education.
  • Entering supply coverage into (ERO – registration database) Electronic Registrar Online.
  • Coordination of special event correspondence – experiential learning.
  • Support promotion of Experiential Learning opportunities.
  • Support recruitment of Cooperative education placements.
  • Other duties as assigned based on new events and Ministry initiatives.


Job Requirements:

  • Possess a college diploma in Office Administration or Business Administration or equivalent, and knowledge/experience of trades and apprenticeship.
  • Possess 1-2 years related work experience.
  • Proficient in computer applications, including Microsoft Programs.
  • Ensure management and privacy of student confidential records.
  • Excellent written and interpersonal communication skills.
  • Problem solving/Decision Making/Conflict Resolution and Task prioritization.
  • A flexible schedule will be required on occasion, such as a few evenings and one or two weekends based on the program needs*
  • Travel required to schools and various community placements and events (mileage provided)
  • Have a reliable vehicle and a valid Ontario driver’s license as travel throughout the Waterloo Region may be required.


Desirable Assets:

  • Knowledge of related Ministry of Education, Ministry of Training Colleges and Universities and SHSM Policies and Procedures
  • Experience in an educational setting.
  • Experience in event coordination and management.
  • Knowledge of Navision, Smartfind and Trillium.
  • Ability to coordinate with external contacts in schools, businesses and independent service providers.
  • Knowledgeable of Workplace Safety and related safety training.
  • Knowledge Maintenance of website (WordPress –training support by IT) for experiential learning programs.
  • Knowledge of Google Applications for Education (GAFE) and Microsoft Access Database.
  • Knowledge of skills and competencies related to apprentice programs and trades across the four sectors (service, industrial, motive power, construction).


Hourly Rate:            $23.69 – $25.08 per hour

 Hours of Work:         Permanent Full-time, 35 hours per week

                                       *Flexible hours noted in Job Requirements

Weeks/Year:              Approximately 42 weeks/year (Last week of August to end of June)

Location:                    Catholic Education Centre, Kitchener , ON [Please note that due to renovations at the Catholic Education Centre, the Experiential  Learning Department during the period of March 1-August 30, 2019, will be temporarily  moved to St. Francis School in Cambridge, ON.]

Effective Date:          As soon as possible


Qualified and interested applicants are requested to submit a written application and/or resume outlining their specific qualifications and ability to do this job.  Diplomas/Certificates required for this position must also be attached to your written application in order to be considered as a candidate.  If you have been deemed qualified because of your current position, this documentation is not necessary.

Internal applications will be received via email at and external applications will be received via email at  Please include your first and last name and the posting number (provided above) in the subject line. Further information on the application process can be found at:


 Applications will be received up until 4:00 PM on April 2, 2019.

 Only those candidates selected for an interview will be notified.


The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.

To request this file in large print, please email

Accommodation Statement:   If you require a disability related accommodation to participate in the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code.  Responses to inquiries will be provided within 72 hours.


A Successful Candidate who is not currently employed with the Waterloo Catholic DSB will be required to produce a satisfactory Criminal Background Check.  For further information, refer to policy APS 038 on the website of the Waterloo Catholic District School Board.