March 29, 2021

Specifics on location/schedule identified below

Job Posting #C-2021-09.1

Seniority is a determining factor

General Description of Duties:

Supporting: Hairstyling program, Culinary Arts program, and Credits@Work Coop Program

  • Data entry of Secondary School Credit information, registrations and schedules into Aspen.
  • Set up school year, schedules, report periods and class assignments in Aspen.
  • Verify accuracy of registration and attendance information for all of the above programs.
  • Respond to inquiries about the programs; prepare and complete correspondence related to the application and acceptance process.
  • Assist in maintaining program policies and processes for the programs.
  • Administer cash/credit card/debit payments for student registrations, and other student program costs, and perform accounting duties as required.
  • Use a variety of Microsoft Office programs (Outlook, GAFE, Excel, PowerPoint, Word and Publisher) to prepare letters, memos, reports, communications, publications, presentations and certificates.
  • Purchasing of supplies for the Hairstyling and Culinary Arts programs.
  • Assist Department Heads and program instructors with the planning and execution of program orientation and graduations.
  • Liaise with the administration and leadership staff.
  • Compile, maintain and electronically file confidential student records, ie, report cards, registration information, payments.
  • Support the main office staff during peak periods to register students and provide general information regarding all St. Louis programs.
  • General office duties such as, filing, faxing, scanning, receiving/sorting mail, collecting/distributing parcels as directed.
  • Interact with board employees, students, general public, business representatives, representatives from professional agencies, government and other social service establishments.
  • Other office duties as assigned and required.

Minimum Requirements:

  • Two (2) year college diploma in a related field of Business or Office Administration or equivalent and relevant office experience.
  • 1-2 years similar work experience.
  • Demonstrated time management, organizational and multi-tasking skills to support a fast paced environment.
  • Ability to problem solve and take initiative.
  • Previous knowledge and demonstrated ability in Aspen or other relational database.
  • Strong communication and interpersonal skills with external and internal contacts including those who speak English as a Second Language.
  • Ability to work both independently and as a team player.
  • There will be the need to work ocassional or infrequent evenings with significant advance notice.

Hourly Rate:$24.29 to $25.71 per hour

Hours of Work:
Permanent Full-time, 35 hours per week
8:00 am – 4:00 pm (includes 1-hour unpaid lunch break)
(unless otherwise informed by the administrator)

Location:St. Louis Adult Learning Centre, Kitchener, ON

Weeks/Year:52 weeks/year

Effective Date:As soon as possible

Applications will be considered in the following order:

  • Qualified permanent CUPE Bargaining Unit employees, with seniority.
  • Qualified probationary and temporary CUPE employees, including employees in other Bargaining Units/Associations.
  • Qualified external applicants.

Application Submission:

Qualified and interested applicants can submit a resume outlining specific qualifications and abilities (such as relevant experience) to perform the duties of this job.  Diplomas/Certificates required for this position must be attached to your resume in order to be considered as a candidate.  

Applications will be accepted up until 4:00 pm on April 8, 2021.

Only those candidates selected for an interview will be notified.

Internal applicants must apply via

Include your first and last name and the posting number (provided above) in the subject line.

External Applicants

External applicants are required to apply directly through Apply to Education at: www.applytoeducation.comFor ApplytoEducation assistance, please contact 1-877-900-5627 (Monday – Friday, 7:30 am – 7:00 pm EST.)

Detailed information on the application process can be found at:

The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.

Applicants are invited to self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.

At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.

To request this file in large print, please email  If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code.  Responses to inquiries will be provided within 72 hours.

The successful candidate will be required to produce a satisfactory Criminal Background Check.  For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.