St. Agatha School Closure Review

- The Final Staff Report was posted on February 10, 2017. 

If you wish to receive email updates throughout the review, please send us an email at StAgathaARC@wcdsb.ca

 

  • Meeting Information
  • Background Information
  • FAQ
  • Contact Us

Meeting Information

The meeting schedule was further revised on September 16, 2016 and can be found at the following link.

Public Board Meetings:

Date/Time/Location

Purpose

DATE: Monday, February 27, 2017

Time: 6:00PM

Location: Catholic Education Centre- 35 Weber St. W., Kitchener, ON (BOARD ROOM)

Date: Monday, March 6, 2017

Time: 6:00PM

Location: Catholic Education Centre- 35 Weber St. W., Kitchener, ON (BOARD ROOM)

Date: Monday, March 27, 2017

Time: 6:00PM

Location: Catholic Education Centre- 35 Weber St. W., Kitchener, ON (BOARD ROOM)

  • Decision

*Delegations wishing to address a committee or the Board are required to e-mail Barb.Pilsner@wcdsb.ca by the Wednesday prior to the meeting. Each delegation will be allowed ten minutes.  

 

Public Consultation Sessions:

Parents, guardians and the general public are invited to all public consultation sessions. All written comments will

be posted on this website and become part of the public record. The review process includes two public

consultation sessions which will be held as follows:

Date/Time/Location

Purpose

Documents

DATE: Wednesday, November 9, 2016

TIME: 4:00-8:00PM

Location: St. Agatha CES, 1869 Notre Dame Drive, St. Agatha, ON (GYM)

  • Overview of ARC orientation session (1st ARC Working Meeting)
  • Present initial staff report
  • Present SIPs

Public Meeting 1 - Overview

Display Boards:

Presentations:

DATE: Tuesday, January 24, 2017

TIME: 4:00-8:00PM

Location: Holy Rosary CES, 485 Thorndale Drive, Waterloo, ON (GYM)

  • Present preferred option(s) and implementation recommendations

Public Meeting 2 - Overview

Display Boards:

Comment Sheet

(Accepted until January 31st 2017; please send completed comment sheet to StAgathaARC@wcdsb.ca)

 


ARC Working Meetings:

The following meetings are working sessions of the Accommodation Review Committee (ARC). These meetings

are open to the public. Parents and community members will not be allowed to actively participate in these

meetings but are invited to listen and observe.

Date/Time/Location

Agenda/Minutes

Documents

DATE: Wednesday, October 5, 2016

TIME: 6:00-8:00PM

Location: Catholic Education Centre,

35 Weber St. W. Kitchener, ON (BOARD ROOM)

  • Discuss ARC’s mandate, roles and responsibilities, and the procedures of the ARC.

DATE: Thursday, October 20, 2016

TIME: 6:00-8:00PM

Location: Holy Rosary CES, 485 Thorndale Drive, Waterloo, ON (LIBRARY)

  • Review initial staff report and accommodation options.

DATE: Wednesday, December 7, 2016

TIME: 6:00-8:00PM

Location: St. Clement CES, 3639 Lobsinger Line, St. Clements, ON

(LIBRARY)
  • Review feedback from public meeting relating to initial staff report and related options.

DATE: Tuesday, January 10, 2017

TIME: 6:00-8:00PM

Location: Holy Rosary CES, 485 Thorndale Drive, Waterloo, ON (LIBRARY)

  • Consider adjustments to initial staff report options and consider additional accommodation options and related rationale.

 

DATE: Wednesday, February 1, 2017

TIME: 6:00-8:00PM

Location: St. Agatha CES, 1869 Notre Dame Drive, St. Agatha,ON (CLASSROOM#9)

  • Review staff’s draft recommendations.


Municipal/Community Partner Stakeholder Meeting:

As per the Ministry Guideline and APF008, the board will be holding a meeting with affected municipalities and interested community partners (invitations were sent June 23, 2016). This meeting was held July 13, 2016 (see agenda). Please find the Municipal/Community Partner Stakeholder Meeting minutes at this link.

 

Notices:

June 14, 2016: Holy Rosary Parent Information Letter

June 14, 2016: St. Agatha and St. Clement Parent Information Letter

June 21, 2016: St. Agatha Closure Review Confirmation Letter to Parents

June 21, 2016: Holy Family Boundary Change Confirmation Letter to Parents

June 23, 2016: St. Agatha Closure Review Notification to Broader Community

Sept 9, 2016: Accomodation Review Committee Parent Representatives being sought.

  • The Parent Representative Notice can be found at this link.
  • The Parent Representative Job Description can be found at this link.
  • The Parent Representative Application can be found at this link.

Oct. 25, 2016:-Public Meeting #1 Notice

January 11, 2017: Public Meeting #2 Notice

February 10, 2017: Public Notice for Public Board Meetings

Background Information

Schools Involved:

  • St. Agatha
  • St. Clement
  • Holy Rosary

Goals of the St. Agatha School Closure Review:

 

  • Being faithful to the WCDSB strategic plan, ensure that decisions are evidence based and responsive.
  • Consolidate St. Agatha Catholic Elementary School into St. Clement and/or Holy Rosary Catholic Elementary Schools.
  • Determine attendance boundaries that best meet board-wide accommodation review goals and the priorities of the school communities.

Board Wide Accomodation Review Goals:
The following goals relate to every accommodation review, whether a boundary change or school closure and must be considered in the St. Agatha School Closure Review.

  • Provide the highest quality learning environment possible.
    • Consider program environments and how they support student achievement.
  • Ensure an efficient use of system resources by balancing enrolment and facilities.
    • Maximize the use of Board-owned facilities over the long term.
    • Minimize the use of non-permanent accommodation (portables) as a long-term strategy while recognizing that it may be a good short-term solution.
  • Provide a long-term (5 years +) accommodation solution.
  • Create boundaries that maximize the number of students that can walk to school.
    • Consider the Board’s existing transportation policy and how it may be impacted by or limit accommodation scenarios.
  • Provide logical attendance boundaries.
    • Follow logical divides such as major roads, physical barriers, etc.
    • Recognize existing neighbourhoods wherever possible.
  • Reduce operating costs (e.g. maintenance, operations, transportation, etc.)
  • Develop accommodation options with consideration for Ministry of Education capital funding formulas and the Board’s long term capital plan.

Reports:

June 20, 2016- Initial Staff Report

Appendix A- APF008-Pupil Accommodation Review Process

Appendix B- School Information Profiles

Appendix C- Terms of Reference

Policy Documents:

This accommodation review will follow the School Closure Review Process outlined in WCDSB #APF008: Accommodation Review Process Part B “School Closure Review”. This accommodation review is subject to the Ministry of Education Pupil Accomodation Review Guidelines outlined below in Appendices A to E:

In 2016, The Ministry of Education released a Guide to Pupil Accomodation Reviews which can be found at this link.

Accommodation Review Committee (ARC):

The ARC is to act as the official conduit of information shared between the school board and the school communities. The ARC is made up of parent representatives, principals, WCDSB staff, Trustees, and community members.

The WCDSB will be seeking two parent representatives from each school under review to sit on the ARC committee. One representative will be selected by the school council chair or designate and one will be selected by the Principal of each school. Please see the Parent Representative information at the top of this website.

Questions & Answers

Has a decision already been made to close St. Agatha?
No. A decision has not been made to close St. Agatha, but on June 20, 2016 the Board of Trustees voted in favour of initiating the St. Agatha School Closure Review process.

Which school(s) may close?
Although no decision has been made to close St. Agatha, it is staff's recommendation that St.Agatha should close. The final determination will be made through the School Closure Review Process. The following schools will not be considered for closure: Holy Rosary, and St. Clement.

Who makes the final decision?
Following the School Closure Review process, staff will submit a final report to the Board of Trustees.
This report will include an overview of the School Closure Review process and materials considered, the recommended option, and implementation recommendations.The final decision will be made by the Board of Trustees.

What happens once the School Closure Review is finished?
If the final decision by the Board of Trustees is to close St. Agatha, transition planning will begin under the direction of the Director of Education. Please refer to Appendix E-Transition Planning Framework of APF008-Administrative Procedures Memorandum-Pupil Accommodation Review Process for an overview of how this could be accomplished.

How can I participate in the review?
There are many ways to participate in the review process.

  • Visit the St. Agatha School Closure Review website regularly
  • Sign up for email updates (you can do this by emailing StAgathaArc@wcdsb.ca)
  • Attend the public consultation sessions
  • Complete and submit the comment sheets provided at the public consultation sessions
  • Email comments or questions to StAgathaArc@wcdsb.ca

How are the public comments used?
All written comments are read by the ARC, Trustees and WCDSB staff. Comments are taken into consideration when evaluating accommodation options and making recommendations. Comments are also taken into consideration by the Trustees prior to making a decision. All written comments will be posted on this website, and become part of the public record.

If a parent representative on the ARC cannot attend an ARC meeting can they send a substitute?
No. The two parent reps and the Principal from each school can update each other if one is absent.

How are the enrolment projections created?
Enrolment projections are developed by the WCDSB Planning Department. The projections take into consideration new housing development, historic enrolment trends in that particular area, census data, and live birth data.

What are the walking distances for students?
JK-Grade 3 students living within 0.8km of their school are not eligible to receive transportation and therefore are considered walkers. Grade 4 - Grade 8 students living within 1.6km of their school are considered walkers.

Definitions

AGA: St. Agatha School abbreviation

CLT: St. Clement School abbreviation

ROS: Holy Rosary School abbreviation

Accommodation option – The proposed reorganization of a school or schools under review which may result in program changes, grade configuration changes, boundary changes, closure of a school or schools, the repurposing of schools or any combination of the above.

Accommodation review – A process, as defined in the Board’s pupil accommodation review policy and administrative procedure APF008, undertaken by the Board to determine the future of a school or group of schools.

Accommodation Review Committee (ARC) – A committee, established by the Board that represents the affected school(s) of a pupil accommodation review, which acts as the official conduit for information shared between the Board and the affected school communities.

ARC working meeting – A meeting of ARC members to discuss a pupil accommodation review.

Full Time Equivalent (FTE) Enrolment: The enrolment calculated based on the number of students attending a school, with Junior and Senior Kindergarten students that are not enrolled in the full day kindergarten program counted as 0.5 since they are in the school half of the time.

Business day – A calendar day that is not a weekend and statutory holiday. It also does not include calendar days that fall within school boards’ Christmas, spring, and summer break.

Consultation – The sharing of relevant information as well as providing the opportunity for municipalities and other community partners, the public and affected school communities to be heard.

Facility Condition Index (FCI) – A building condition as determined by the Ministry of Education by calculating the five-year renewal needs and the replacement value for each facility.

On-the-ground (OTG) capacity – The capacity of the school as determined by the Ministry of Education by loading all instructional spaces within the facility to current Ministry standards for class size requirements and room areas.

Public delegation – A meeting of the Board of Trustees where presentations by groups or individuals can have their concerns heard directly by the Board of Trustees.

Public meeting – An open meeting held by the Board to solicit broader community feedback on a pupil accommodation review.

School Information Profile (SIP) – An orientation document with point-in-time data for each of the school(s) under a pupil accommodation review to help the ARC and the community understand the context surrounding the decision to include specific school(s) in a pupil accommodation review.

Space template – A Ministry of Education template used by the Board to determine the number and type of instructional areas to be included within a new school, and the size of the required operational and circulation areas within a proposed school.

Student Yield – The percentage of all students (from all School Boards) living within in an area who attend a specific Catholic school.

Transition planning committee – Following the decision to consolidate and/or close a school, the Board will establish a separate committee to facilitate the transition of students and staff.
The transition of students and staff will be carried out in consultation with parents/guardians and staff.

Utilization/Percent Capacity: Calculated by dividing the total enrolment by the school's OTG capacity.

Contact Us

Written comments may be submitted by email, mail, fax or dropped off at your school. If you wish to receive email updates throughout the review, please send us an email.

Email: StAgathaARC@wcdsb.ca

Mail:
480 Dutton Drive, Waterloo, ON, N2L 4C6

Fax: 519-884-6635

For more information, please contact:

Virina Elgawly
Senior Planner
519-578-3660 ext. 2253

Manpreet Sian
Planning Officer
519-578-3660 ext. 2359

All data, reports, submissions, parent/ratepayer comments received during the Accommodation Review process are subject to Freedom of Information/Protection of Privacy legislation. All written public comments received by staff will be posted on this website. Comments that contain derogatory or otherwise inappropriate comments and personal or sensitive information (e.g. name, email address) will not be distributed. Public comments received throughout the process will become part of the public record.

 

 

 

 

NewsWire    Twitter Icon    YouTube Icon